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Managing group leaders
and group appointments
Group leaders
A group leader travels with the hosted buyer group and escorts them to their group appointments. They are the key contact for your hosted buyers and for us during the show. As an IMEX intermediary it’s your responsibility to assign a group leader for each hosted buyer group you manage.
Group leaders should:
Have contact details for all your hosted buyers in case of emergencies
Have the group appointment schedule for your hosted buyer group, and accompany your hosted buyer group to all group appointments
Tell us straight away if any hosted buyers cancel their attendance or do not attend. (If a hosted buyer does not check in to their hotel for their first night’s accommodations, we’ll cancel any further accommodations we’ve booked for them.)
We’ll host one group leader for a minimum of 10 confirmed hosted buyers, unless otherwise agreed.
Once you know who your group leader(s) are, ask them to create their own IMEX account(s). (If they’ve been to IMEX before, they’ll already have one). Let us know who they are and we’ll assign them to your group once you’ve reached your agreed minimum number. Once approved, they’ll be able to view your hosted buyers, your group appointments and buyers’ accommodations (six weeks before the show). They’ll also be able to submit their travel reimbursement claim.
If you’re the group leader let us know so we can add the role to your registration.
Group appointments
Group appointments allow multiple buyers to learn about a destination or supplier at once—often in a booth presentation format.
We make a few group appointments for your hosted buyers for the days they are at the show. This gives your hosted buyers the opportunity to hear presentations from exhibitors on their booths.
Group appointments are generally scheduled between 11am and 4pm.
More information about group appointments
Group appointment preferences
Matching your group appointment preferences
Group appointment schedule
Group appointment attendance
Combined and split group appointments
